Incorporating the Mens & Womens Bowling Associations of the County of Northumberland

Bowls Northumberland Men's Section

BOWLS NORTHUMBERLAND MEN'S SECTION CONSTITUTION

 

1.     Title

        
        The Association shall be called Bowls Northumberland Men's Section (herewith referred to as Bowls Northumberland

        or BNMS) and shall be affiliated to Bowls England Limited.

 

2.     Objects


        a) To promote, safeguard and foster the game of level green bowls in Northumberland at all levels, providing

            opportunities for recreation and competition.

        b) To adopt and enforce the laws of Bowls England.

        c) To interpret, when called upon by Affiliated Clubs or Members thereof, difficult or doubtful questions of law or

            practice, to arbitrate in all differences refered to Bowls Northumberland Men's Section between and among

            Affiliated Clubs.

        d) To open membership to any club within the administrative boundaries of the County of Northumberland that

            were in existence at 31st May 1965.

        e) To hold Annual or other Championships in Single-handed, Pairs, Triples, Fours, Two Bowl Singles, Under 18s,

            Under 25s, Champion of Champions and other Competitions as appropriate.

        f) To administer and run Leagues among Affilliated Clubs according to the rules laid out for the running of these

            Leagues.

        g) To administer and run Competitions for Cups and Trophies among Affilliated Clubs according to the rules laid out

            for each individual Competition.

        h) To hold and administer Inter-County Matches.

         i) To administer the BNMS County Benevolent Fund.

 

3.     Membership


       a) Membership of Bowls Northumberland Men's Section, shall be open to any person, regardless of race, age, sexual orientation,

           religious belief or ability, who completes am membership application form and pays the relevant subscription/joining

           fee as determined by the clubs that playthe level gree game, either on private or municipal greens or other public greens.

           Providing that such clubs psses level greens that meet the rules laid down by Bowls England as defined in LAWS OF THE SPORT

           (Crystal Mark Edition - Rule 2.2).

       c) Clubs affilliated to Northumberland County Bowling Association (Men) before 1st January 2008 are automatically transfered

           to Bowls Northumberland Men's Section and shall not be excluded if their greens do not comply with Bowls England Rules

           as above. Every club however, is earnestly requested to comply with these conditions when possible and clubs are recommended

           to lay down greens that meet Bowls England Rules as defined in LAWS OF THE SPORT (Crystal Mark Edition-Rule 2.2) 

       d) Applications for Affilliation shall be made to the Honorary Secretary of Bowls Northumberland Men's Section and shall be 

           accompanied by a list of names of office bearers of the Club, the addresses of both the Honorary Secretary and of the green,

           private or public and the number of members of the club.

       e) Clubs playing on municipal or other public greens must possess a permit from the municipal or other authority allowing them

           use of the green for competitive purposes.

 

4.     Fees and Subscriptions

      a) Every Club joining Bowls Northumberland Men's Section shall pay an entrance fee and Annual Subscription

          (as determined by its member clubs) plus the Bowls England Affilliation Fee.

      b) The Annual Subscription shall be paid no later than the 31st January in each year and any club failing to pay its

          Subscriptions by the date named shall forfeit all the rights and privileges of membership until the whole of the arrears has

          been discharged.

      c) Honorary Vice-Presidents will be welcome at a minimum subscription of £1 per annum.

      d) Bowls Northumberland Men's Section agree to pay all membership and competition fees due to Bowls England by its

          members and its member clubs as a unified body under the title of Bowls Northumberland.

 

5.     Administration of Bowls Northumberland Men's Section


     The affairs of Bowls Northumberland Men's Section shall be managed in the following manner:-
 


a)     The Officers of the Association shall be the President, Vice President, Retiring President (for one year after his term as

        President has expired), Honorary Treasurer, Honorary Secretary, Honorary Assistant Secretary and Honorary

        League Secretary, all of whom shall be elected each year at the Annual General Meeting.

b)     The Association shall have a General Purposes Committee consisting of:

          (1) The Officers of the Association.

          (2) Eight other members properly proposed and duly elected each year at The Annual General Meeting.

c)     The General Purposes Committee shall be competent to:

          (1) Arrange all Meetings of the Association and ensure that reports of the year's activities are presented each year 

               at The Annual General Meeting.                                  

           (2) Arrange all County Games (Team Manager selects teams to play).

           (3) Arrange all Representative Games and select teams to play.

           (4) Organise the County Championships.

           (5) Organise the Edwardson, Challenge and Jubilee Cup competitions and the League Programmes.

           (6) Publish the Year Book annually.

           (7) Deal in a prudent manner with any emergency that may arise.

           (8) Fill any vacancy which may occur in its membership.

           (9) Consider and recommend to the Annual General Meeting any nominations for Honorary or Life Membership.

          (10) Transact all other lawful business of the Association, having due regard for the Rules of the Association and all

                 resolutions duly passed at the Annual or any other General Meeting.  

          (11) Consider and recommend to the Annual General Meeting any nominations for Certifiactes of Merit that have been duly

                 nominated by Affilliated Clubs.

d)     The Association shall be governed by a General Council consisting of the General Purposes Committtee, Honorary Members

        and Life Members, three members from each Affilliated Club and only members of the General Council will have the power

        to vote at any General Meeting of the Association.

e)     All nominations for the various offices must be in the hands of the Honorary Secretary one calendar month before the 

        date of the Annual General Meeting and shall be made through the Secretary of the Club of which the nominee is a 

        member. These shall be in included the Notice convening the Meeting.

f)      When more persons than required are nominated for any Office or The General Purposes Committee voting will proceed

        by Ballot. No person shall be elected who does not secure more than half the number of voting papers returned. Any ballot paper

        containing less votes than there are vacancies shall be declared void. If no person secures the required number of votes, the

        candidates shall be reduced by the deletion of one or more from the lowest list and a fresh vote taken on the remainder

        and this process shall continue until the office(s) is/are filled. If a ballot results in a tie between two or more candidates who

        have secured the legitimate proportion of votes, a further ballot between the candidates will be held.

g)     All voting figures will be declared.

 

 

6.     Election of Officers to Bowls Northumberland


a)     All Honorary Officers of the Unified Body Bowls Northumberland will be elected by the members of Bowls Northumberland

        Men's Section and Bowls Northumberland Women's Section at their respective Annual General Meetings and will be appointed

        for one year.

b)     In the event of more than one nomination for any of the positions of Delegate Officers and/or Executive Officers appointed

        to represent the The Unified Body known as Bowls Northumberland at Bowls England Limited (The National Unified

        Governing Body), an election will be held by balloting all registered paid up members of Bowls England who fall within the jurisdiction

        of The Unified Body known as Bowls Northumberland and following the result of any said election the candidate who

        receives the highest number of votes will be appointed for two years.

 

 

7.     Duties of Honorary Officers

        The duties and responsibilities of Honorary Officers shall be:-

        To ensure that Bowls Northumberland Men's Section, carries out all of its obligations to the National Governing Body of 

        Bowls England Limited that is required of it, both under the Articles of Association and the Rules and Regulations of that

        body as members of the Bowls England Council.

 

 

8.     General Meetings


        8.1 The Annual General Meeting shall be held no later than the end of December each year. Twenty one clear days notice

              shall be given to Member Clubs of the Annual General Meeting by either circulating a copy of the notice to every Club

              Secretary at their home address either by posting or by e-mail. Affilliated Clubs must advise the Honorary Secretary in

              writing of any business to be considered at the Annual General Meeting at least one calendar month before the Meeting.

              The Honorary Secretary shall circulate or give notice of the Agenda for the meeting to Affilliated Clubs not less than

              fourteen days before the Meeting.

              The business of the Annual General Meeting shall be to:-

        8.2 Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General

              Meeting.

        8.3 Receive the examined accounts for the year from the Treasurer.

        8.4 Receive Annual Reports from The Honorary Secretary, Competitions, League Secretary, Bowls Northumberland Delegate,

              Northern Counties Delegate, Bowls England Delegate, Team Manager, Umpiring, Coaching.

        8.5 Elect Accounts Examiner(s)/Auditor(s).

        8.6 Elect the Officers and Committee Members of Bowls Northumberland Men's Section, elect the Bowls England Delegate,

              elect the Bowls Northumberland Delegates, elect the Northern Counties Bowling Association Delegates, elect the Bowls

              North of the Tyne Officers and Delegates.

        8.7 Transact such other business received in writing by the Honorary Secretary from Clubs One Calendar Month prior to the

              meetingand included on the Agenda.

       8.8 Special General Meetings may be convened by the General Purposes Committee of the Association or on receipt

              by the Honorary Secretary of a request in writing from the Secretary of an Affilliated Club. At least twenty one days notice

              of any such meeting shall be given.

       8.9 At all General Meetings, the Chair will be taken by the President/Chairperson or, in their absence by a suitable

              deputy appointed by the General Purposes Committee Members attending the meeting.

       8.10 Decisions made at a General Meeting shall be by a simple majority of votes from those Club Members attending the meeting.

              In the event of equal votes, the President/Chairperson shall be entitled to a second and additional casting vote.

       8.11 A quorum for a General Meeting shall be thirty Delegates who are members of Bowls Northumberland Men's Section.

 

 

9.  Alterations to the Constitution

     Any proposed alterations to the Bowls Northumberland Men's Section Constitution may only be considered at an Annual or

     Special General Meeting convened with the required written notice of the proposal. Any alteration or amendment must be duly

     proposed and seconded. Such alterations shall only be passed if supported by not less than two - thirds of those Members

     present at the meeting, assuming that a quorum has been achieved.

 

 

10.    Indemnity


     a) All Honorary Officer, Delegate Officers, and Executive Officers of Bowls Northumberland Men's Section, except in the case

         of wilful default or fraudulent acts or omissions, be indemnified by and out of the funds of Bowls Northumberland Men's

         Section, against any loss, damage, expenses or liability incurred by reason or in connection with any legal proceedings

         instituted against them or any of them for any act done, omitted or suffered in relation to the performance of their duties

         in respect of Bowls Northumberland Men's Section.

     b) Bowls Northumberland Men's Section shall effect any appropriate insurance cover in respect of the indemnity provision of

         this clause at the expenses of Bowls Northumberland Men's Section.

     c) Each member of Bowls Northumberland Men's Section shall (to the extent that such person is not entitled to recover under

         any other policy of insurance) be entitled to be indemnified out of any and all funds available to Bowls Northumberland

         Men's Section, which may lawfully be so applied, against all costs, expenses and liabilities whatsoever incurred by such

         person in the proper execution and discharge of duties undertaken on behalf of Bowls Northumberland Men's Sectiuon

         or arising there from, or incured in good faith in the purported discharge of such duties.

 

 

11.     Dissolution

      
     a) If the management committee decides that it is necessary or advisable to dissolve Bowls Northumberland Men's Section

         or if at any General Meeting of the Association a resolution is passed calling for the dissolution of the Association, the County

         Administrator/Honorary Secretary shall immediately convene a Special General Meeting to be held not less than one month

         thereafter to discuss and vote on the resolution.

     b) If, at that Special General Meeting, the resolution is carried by at least two thirds majority of the Members present, the

         Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of

         the Association and discharge all debts and liabilities of the Association.

     c) After discharging all debts and liabilities of the Association, the remaining assets shall not be paid or distributed amongst 

         the members or member clubs of the Association, but shall be given or transferred to some other organisation having

         similar objects. 

 

 

Apendix A


Reference to the following items of legislation.

 

Further information is available on the Bowls England website - www.bowlsengland.com  -  and from Bowls England Regulations.

Articles of Association

Rules and Regulations Discipline (Reference BE R&R. rULE 9 APPLIES) 

Anti doping.

Children and Vunerable Adults.

Discrimination, Equal Oportunities and Human Rights.

Health and Safety.

Insurance and Indemnification.

Misconduct, Suspension and Exclusion of Members.

 

 


Author:  John Cleverley  -  County Administrator  -  Honorary Secretary  -  Bowls Northumberland  -  Bowls Northumberland Men's Section 2014.          

Version 1c Dec 2013

 

 

 

 

    

 

 

 

 

 

 

   

 

 

  


  

                       

                

 

 

 

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